Collection of Form K & Birth Certificate

PinkOlifant

I hope that this post will smoothen your journey of collecting Form K and your Birth Certificate.
– – – – –

1. You must either receive a hard copy letter stating that your Form K (final renunciation letter) and Birth Certificate are ready for collection or you need to request an email confirmation that your documents are ready for collection. Usually the documents are ready for collection approximately 8 months after renunciation, but there might be unforeseen circumstances leading to your documents not being ready so you would not want to risk. (If you ask me if a phone call confirmation is sufficient, I would say no. However, that’s just my opinion.)

Advertisements

2. You do not need to book an appointment for the collection. Head down Consular Section of MHC between 2.30pm to 4pm, Monday to Friday. Would suggest you start queueing at around 1.45pm as there were already ~30 people in front of me when I arrived at 2pm sharp. I queued under the sun for about half an hour. (Photos below may also encourage you to bring along an umbrella and be an early bird.)

3. Bring along the following documents (Original and two photocopies each in A4 size paper):

i) Singapore IC or 11B Card (photocopy front and back of the document)
ii) Singapore Passport (bio-data page only)
iii) Singapore Citizenship Certificate* (photocopy front & back of the document)
iv) Deed poll / Baptism (if name has been changed / if applicable)

Also, you must bring along the letter stating documents are ready for collection. If you do not have the letter, get ready to show your email confirmation to the officer.



*If you have not received the Singapore Citizenship Certificate, please email ICA (ICA_Citizenship_Unit@ica.gov.sg) to request for a soft copy of the certified true copy. Two photocopies of this is needed as well.

Advertisements

4. At the guard house, you will have to scan QR codes for SafeEntry and Health Declaration (https://docs.google.com/forms/d/e/1FAIpQLSd_tUssXY3b4EC236Cl4MBtvPd4p0J98Ay-RwVxDZLD4BXoeg/viewform). (Just in case you need help for English, you can read through the questions beforehand.) And as usual, use one of your cards with your NRIC/Name to exchange for a pass to enter.

5. Go to Consular Section. You do not have to take a ticket at the ticketing machine. Just queue at Counter 1 and the officer will collect the necessary documents from you. Next, you just have to sit down and wait.

6. Waited for about 10 minutes for my name to be called. Collected Form K and my Birth Certificate after signing on a document and headed out to get back my card at the guard house.

7. Went home to scan the front and back of Form K and emailed the soft copy to ICA (ICA_Citizenship_Unit@ica.gov.sg).

DONE! I do not think I have to return to MHC for the rest of my life!


– – – – –

Advertisements

This is a follow-up to my previous posts on renunciation of Malaysian Citizenship.

(1) Renunciation of Malaysian Citizenship: https://pinkolifant.com/2019/10/10/oct-2019-renunciation-of-malaysian-citizenship/

(2) Registration of Singapore Citizenship:
https://pinkolifant.com/2019/11/28/oct-2019-registration-of-singapore-citizenship-at-ica/

(3) Collection of NRIC & Citizenship Certificate (certified true copy):
https://pinkolifant.com/2020/07/10/updates-renunciation-of-malaysian-citizenship/

Stay safe,
PinkOlifant (Updated as of 2020)

Advertisements

152 thoughts on “Collection of Form K & Birth Certificate”

  1. Pingback: (Oct 2019) Renunciation of Malaysian Citizenship – PinkOlifant
  2. Pingback: Updates [Renunciation of Malaysian Citizenship] – PinkOlifant
  3. Pingback: (Oct 2019) Registration of Singapore Citizenship at ICA – PinkOlifant

  4. Hi Pink, your post came in just in time for me! Today I will go to HCM to do collection for my birth certificate. Thanks all your guidance (from the very beginning to end)! Stay safe too!!

    Like

    Reply

  5. Hi Pink,

    How long did it take for you to receive the letter for collection of a form K? Was the notice given to you through letter or email? I have been waiting for months now and am considering writing in already 😅

    Thank you
    Michelle

    Like

    Reply

      1. Hi Pink, I have submitted my MY-RN1 on June 2019 and until now i didnt receive any response from them. Do you have any idea who or where I should check ah?

        Like

        Reply

  6. Hi, thanks for your post. Would like to check with you regarding the submission of form k to ICA.
    Just need to email ICA for the soft copy without Sending hard copy to ICA?

    Like

    Reply

  8. 8 months later collect the Borang K cum Birth Certificate? Is it the original birth certificate submitted during renunciation returned back to you only ?

    By the way, another question as the it is by letter to inform you to collect the Borang K. So what if someone like me will be moving soon?

    Like

    Reply

  9. Hi pink,
    I have done everything in the previous but left with waiting for my borang K collection to come. ( I’ve done the previous steps in Feb this year) However, you mentioned that it might take longer than 8 months and my citizenship certificate is going to expire by November, is there any way I can contact the officer to extend my deadline, just in case of unforeseen circumstances.

    Like

    Reply

  11. Hi
    I followed your useful info and now on my final step to get back Borang K. But Malaysia High Comm. States they need my Singapore passport (amoung other documents), which I have not applied yet. Is it okay to just bring pink IC and Singapore citizen cents but not passport?

    Like

    Reply

    1. You have to apply and get your SG passport first.

      I presume you have waited approximately 8 months for the Borang K, during these months, one should have sufficient time to make a passport.

      It’s also stated that borang K just needs to be collected within 3 months from the notice/letter, so I see no reason why MHC will allow you to pass without SG passport.

      Like

      Reply

      1. Hello, I emailed MHC to ask about this, it’s okay to not have SG passport! I collected my borangK with IC and cert only. Thanks for this informative blog btw! Helped me a lot so I thought I can contribute back this way. 🙂

        Liked by 1 person

        Reply

  13. Hi I have waited for 8 months for my Borang K, but I still have no news and letter received on my side. Is there any way to contact the MHC side regarding my status? Thank you.

    Like

    Reply

  14. Dear all,
    May I ask if anyone has encounter a really long wait from MHC for the letter to collect Borang K and birth cert? I am in my 10th month of waiting. I emailed MHC a couple of times and each time they replied saying the process takes 8-12 months. ICA has emailed me twice now, to submit the documents. Feeling a bit jittery.

    Like

    Reply

    2. I waited more than 12months, last year July 2019 until Nov 2020, never get any email or mail by them. End up I email to them and they asked me to collect FormK within 1 month.

      Like

      Reply

      1. Thank you for sharing your update. That is a really long wait for almost 1.5 years! This looks like my fate too, I think. Still no news from MHC and I’m at 11 months..
        Was ICA understanding when you informed them of the delay from MHC side? 😬

        Like

        Reply

  15. Hi, I am at the final stage.

    Tried to book an appointment but the high comm officer didn’t reply to my email.

    What should I do now considering that I have 2 more weeks to collect the final form?

    Like

    Reply

  16. Hi all,

    I just received both letters: 1)collection of Borang K & 2)citizen ceremony on the same day. Any ideas if I should wait for the ceremony FIRST (to collect the NRIC & cert officially) THEN go to MHC to collect Borang K? Wondering if anyone else had the similar experience.

    BTW, appreciate very much all the detailed information provided by PinkOlifant regarding the whole process. It definitely saved me many many hours of mistakes especially when it comes to forms submissions. Thank you very much!

    Like

    Reply

    1. Perhaps things have changed but I remember three months were given for the collection of Borang K, not a specific date.

      Citizen ceremony is usually held at the community club of the GRC one lives in, I was told it was postponed until COVID-19 situation gets better. Did they restart this tradition again?

      To answer your question, it depends on whether the two clashes in timings. If not, you can go ahead with what you’ve suggested. In any case, the collection of Borang K requires your NRIC and Singapore Citizenship Certificate.

      Like

      Reply

  17. Thanks for the tip. Didn’t know must have EVERYTHING before collecting Borang K. Initially I was under the impression that one needs to submit a copy of Borang K to ICA THEN only they allow collection/citizen ceremony.

    Anyway, in my case, the ceremony will be held at a CC on 2 Jan 2021 (maybe by then Phase 3 already?) but no guests will be allowed in. No refreshment even. Short speech, call name, give cert, chop chop I presumed..

    So will probably collect everything then head over to MHC to avoid typical Msian-style turnaway hassle. Thanks! 😛

    Like

    Reply

    1. You can refer to this post you’ve commented on for the documents needed to collect Borang K.

      Usually collection of Borang K takes at least 8 months and meanwhile, citizenship ceremony would occur in between these 8 months. However COVID-19 changed everything haha

      Thanks for reading my blog 😊

      Like

      Reply

  18. Hi all,
    I just received a reminder to submit the borang K to the ICA. After checking around, I realise the consular send me an email for collection instead of a letter (which i was expecting) almost 1 year back! Does anyone know if My borang K is still safe to collect.😭

    Like

    Reply

  19. Hi thanks for replying so quickly.
    Did send an email to them, am waiting for their reply as we speak. Hopefully they’ll be able to reply soon.
    Do you happen to know if an appointment is necessary for my situation?

    Like

    Reply

  20. Hi PinkOlifanf, really appreciate your time to list all the important details for our reference, I printed the FORM K from your page and fill up my details, reviewed and approved by the officer without need to fill up fake form on the spot again. I follow exactly your steps and today I have successfully complete stage 3.
    Maybe worth remind your reader that the need to photocopy both MYRN1 form + birth cert. I made a mistake for not photocopy the birth cert with MHC stamp.

    Just one more question, do you need to update bank, insurance company about your citizenship?

    Like

    Reply

  21. Received a “warning letter” from ICA dated 4th Jan 2021, received physically on 6th Jan stating that they haven’t received the approved Form K from me after > 1.5years(Solemnised June 2019). Chop chop emailed MHC on 6th Jan and then received a confirmation to collect Form K+Birth Cert on 9th Jan. Prepared all the necessary docs as stated on the email and headed down to MHC on 12 Jan. Went to consular office, submit all docs, pending for your names to be called, collect and sign/acknowledge and eventually bye bye to MHC. Reached home >> Scanned and sent to ICA.

    Like

    Reply

  22. Hi PinkOlifant,
    Just wanted to thank you for writing such detailed posts for the renunciation and everything. I recently renounced my Malaysian citizenship and am waiting for the final letter of renunciation (Borang K). The MHC really isn’t very clear on how proceedings should go. It’s good to know I don’t have to make an appointment or rush to collect the final letter!
    Have a nice day!

    Liked by 1 person

    Reply

        1. Hi Eva, thus far, no reader has responded to my post saying an appointment is required for collection of Form K and birth certificate. It should be safe without an appointment.

          Like

          Reply

  24. Hi Pink,
    I received the soft-copy of certified true copy of citizenship certificate from ICA. Is the printed certified true copy of citizenship certificate acceptable by MHC during the collection of Borang K? Or the original certified true copy of citizenship certificate is required?

    Like

    Reply

  25. Hello! I’m currently waiting to collect Form K from MHC and it has been around 8 months (since last Sept). I have already emailed MHC and they have yet to get back to me. Should I email them again? Thank you!

    Like

    Reply

  26. Hi, I receive the letter from High Comm Malaysia asking me to go and collect my kform and birth certificate. However I need to have a certified copy of Singapore citizen certificate and Singapore NRIC.

    I emailed to ICA as per your guide. They told me I cannot take my NRIC physical card but they send me both certified soft copy of my Singapore NRIC and Singapore citizen certificate.

    Do you know it’s suffice? Or the officer at High Comm will still required me to show them physical Singapore NRIC?

    Like

    Reply

    2. Hi law! Checking in to ask if the certified true copies of the nric and certificate are sufficient? Im currently in the same boat as you and ica sent me the certified true copies of the nric and certificate too! Not sure if theyre sufficient? Thanks in advance!

      Like

      Reply

  27. Hi, I received my Borang K which is completely in Malay, but noticed on the ICA website that it requires all documents submitted to be in English. May I know if you received a Malay or English Borang K? If you got a Malay one, did you have to get it translated or you could submit it as it is?

    Thank you for your help in advance. 🙂

    Like

    Reply

  28. Hello! When I submit my Form K to ICA through email, is there any other information that I need to provide ICA with or I can just send an email with the Form K attachment. Thank you! 🙂

    Like

    Reply

  29. Hi hi,
    Just to confirm, I just need to bring MY-RN 1 form to ICA for appointment? BORANG K will be later part?

    Thank you

    Like

    Reply

    1. I only know that true certified copy of IC and Singapore Citizenship Certificate are accepted, not sure if it’s alright without Singapore Passport. You may want to write an email to Malaysia High Commission to check with them?

      Like

      Reply

      1. Hi, when I printed out the true copy of IC n certificate, seems to be not so clear. So far anyone got rejected by submitting the documents to MHC?

        Like

        Reply

        1. Hi Mae, What do you mean not so clear? Cos mine are quite clear and every single details are visible, readable. 🙂

          If it is caused by the version from ICA, better write to them to ask for a clearer certified true copy.

          If it is caused by the printer, better go print it out at a better quality printer.

          Like

          Reply

  32. Need to apply Singapore passport for collection of Borang K?
    Yet to receive Singapore IC and Citizenship Cert, will email to ICA to request for a certified copy of Singapore NRIC and citizenship certificate.

    Like

    Reply

    1. Hi Sab, I saw ppl with the certified copy of NRIC and Citizenship Cert are allow to retrieve their K form. For this instance, Passport is not required due to current covid situation.

      However, best if you can email to MHC and check with them directly too.

      Like

      Reply

    1. No problem, Mae. I encountered a woman got rejected in the queue before me the other day.

      1. her NRIC was not printed clear, its too dark, the MHC officer said cannot see the ICA officer signature
      2. her citizenship certificate was missing of page 2, the MHC officer said must print out both front and back

      Like

      Reply

  34. Hi. can I check if I received the letter from MHC to collect my birth certificate upon the approval of the renunciation, does it mean that I can collect both Borang K and birth cert? (as the letter did not explicitly state borang K)

    Like

    Reply

    1. I can’t remember the exact words on the letter, but it should mention Form K (Borang K) as it is quite an important document. There isn’t a scenario raised by my reader that only birth certificate was collected, so you can be quite certain that you will collect both Form K and birth certificate at the same time from MHC.

      In any case, if they did not give you Form K during your collection, you can seek clarification from the officers present at MHC then.

      All the best,
      PinkOlifant

      Like

      Reply

    2. Hi Jeslyn, how come only birth cert? Is there any particular reason why form K was not mentioned? By right, after 8 months, MHC will informed us to collect both form K and birth cert. You may try to write to MHC or even go there to find out the reason.

      Like

      Reply

  35. Hi,
    May i know, it take how long for ICA to reply the email?
    regards below:
    i) Singapore IC or 11B Card (photocopy front and back of the document)
    iii) Singapore Citizenship Certificate* (photocopy front & back of the document)

    TIA.

    Like

    Reply

    2. Sent: Saturday, 8 May 2021 11:52 AM
      To: ICA Citizenship Unit (ICA)
      Subject: [Date: May 8th 2021] Request for Certified copy of Singapore Citizen Certificate
      ===================================================================================
      Received: Mon 5/10/2021 4:46 PM
      From: CA Citizenship Unit (ICA)
      Subject: [Date: May 8th 2021] Request for Certified copy of Singapore Citizen Certificate

      Dear Sir/Madam,
      We refer to your request below.
      We attach the Certified True Copy of your Singapore Citizenship Certificate and NRIC (front and back) for your submission to Malaysian High Commission.
      Thank you.

      Like

      Reply

      1. Hi, I have collected my borang K and email to ICA .

        1)What is the next steps?
        2) ICA websites, I need [Step 3: Upload Renunciation Certificate]
        Where can I get the renunciation certificate?

        Thanks!

        Like

        Reply

          1. Hi

            Very thanks pinkolifant and lawrech for your kind reply.

            I have got reply from ICA via email.
            Dear Sir/Madam
            We acknowledge receipt the copy of your final renunciation document for submission to close your Singapore citizenship registration formalities.

            Liked by 1 person

            Reply

        1. Hi Mei, if you got the original then can show them.

          Else will be like majority of us just presenting the certified softcopy we got from ICA will do.

          Like

          Reply

          1. Hi Lawrench,
            Thanks for your reply. I don’t have the original yet, will email ICA ask for certified softcopy.

            Like

            Reply

  36. Anyone has the sample of the back page of Singapore Citizenship Cert? I am mot sure if ICA scanned me that. The PDF I have from them is 3 pages.

    First page is front page of the Cert, 2nd page is the with title MINOR CITIZENS TO TAKE OATH. 3rd page is IC front and back.

    The PDF in black and white is okay right? The Certified True Copy stamp quite small though….

    Like

    Reply

    1. Hi EL, the back page of the citizenship cert is the clause with “Minor citizens to take oath” – there is Serial number at the left bottom of the page too. 🙂

      And yes, black and white is good to go. I submitted those without any hassle at MHC.

      Like

      Reply

      1. Hi lawrench,

        Thanks for the prompt reply. Hopefully the photocopies accepted by MHC. I feel the scanned is not so sharp…

        Like

        Reply

        1. Hi EL, mine wasnt that sharp too but it is cleared enough to read every little details 🙂

          However, if yours are blurry or really not readable, do email to ICA and ask for a clearer version?

          Like

          Reply

  37. Hi lawrench,

    Thanks. I have collected my birth cert and borang K today in MHC. Very smooth and fast, no queue at all. Also uploaded and completed Step 3 in myICA. Yippy!! Now just need to wait for the ceremony. 🙂

    Hi Pinkolifant,

    Thank you for this informative platform for saving us a lot of time and sweat! 🤗

    Liked by 1 person

    Reply

  38. Hi Pink,

    Could I check if you translated your Malaysian birth cert from Malay to English to apply for SG Citizenship? Could you share where you did it? Thank you!

    Like

    Reply

    1. Hi Andrew, there is no need to translate your Malaysian birth cert to English as ICA will accept the Malay version of birth cert.

      Like

      Reply

  39. Hi Pink, one more question if you don’t mind. Still need to certify true copies for birth cert, mykad and educational certificates right? Where did you do it?

    Like

    Reply

      1. Not yet actually. But this stage requires original and 2 photocopies of the documents but didn’t state the need to certify true copies. If yes, then I thought to do it at one go and get more copies.

        Like

        Reply

  40. Anyone still waiting for original of Borang K?
    my application submited 23/Oct/2020 and till now have not received any information from high comm.

    Like

    Reply

    2. Hi may I know if you have received a letter or email to collect borang k? I am still waiting, its been 10 months.thank you..

      Like

      Reply

  42. Hi all just an update for those who are waiting for the Borang K like I am, I tried my luck and emailed MHC and their reoly is as below;

    Dear Sir/Mdm,

    Renunciation application will take more than 12 months for the approval by the JPN headquarters in Putrajaya.

    2. We will update you via email, once the documents are ready for collection.

    Thank you.

    Consular Section
    High Commission of Malaysia
    Singapore.

    So it may not be 8 months like most of them usually gets, due to covid I think its even slower now.

    Just for info.TQ

    Like

    Reply

    1. Hi there, was wondering if you heard back from MHC regarding your borang k collection? For me it’s been more than a year and i still have not heard from them. Getting worried cos ICA is chasing me to send in proof of renunciation within 3 mths.

      Like

      Reply

      1. Hi may I know if you have received a letter or email to collect borang k? I am still waiting, its been 10 months.thank you..

        Hopefully you got yours

        Like

        Reply

  43. Hi! Thanks for the very useful posts! May I know whether you went for your Singapore citizenship ceremony and how was that experience? And for pink IC, how long after becoming citizen did you request to collect it from ICA?

    Like

    Reply

      1. Thank you! Very helpful indeed. Thanks so much for documenting your journey, it has helped countless others like me!

        Like

        Reply

  44. Hi Pinkolifant!

    Thank you so much for this post, helped alot in my application process!!!
    Can i check with you, if i have 2 birth cert (1 malaysia, 1 singapore) will they return the green malaysia birth cert during the collection of form k?

    Like

    Reply

    1. Hi Shen, I do not know anyone with two birth certificates so I cannot advise you. Hopefully readers who have had the same situation as you will reply to your comment. Thank you for reading my blog, stay safe!

      Like

      Reply

  45. Hi, my acknowledge of renunciation from MHC was 1 Sep 2021, but yet to receive any letter & email notification for Borang k & Birth Cert collection. Does anyone facing the same issue similar to me too? It has been more than 12 months of waiting.

    Like

    Reply

  46. Hi all finally after 9 1/2 months I received an email to collect my Borang K.

    Please check your junk mail as well becaise I found it in my junk mail.

    Like

    Reply

  47. Hi all,

    Anyone facing same issue as me? Is been 1 year 3 months since the last update of my Borang K but still no news. Emailed MHC & they ask me to contact Putrajaya HQ. 😢

    Like

    Reply

    1. Hi, I didn’t receive any notice for collection as well for 1 yr and 4 mths. I emailed MHC, they ask me to provide and scan the ref no of my MY-RN1 form. I did so and they replied after a week informing me that my application has been approved and to collect the borang k within a month. I hope this helps and you get yours soon.

      Min

      Like

      Reply

    2. Hi. I waited for 1 year & 3 months too. Sady, was informed my Borang K failed to reach MHC. Was advised to travel to JPN to collect an extract copy of Borang K.

      Like

      Reply

      1. Hi SK, I was told the same thing too. & was told by the officer to contact Putrajaya office. Emailed & called the contact they gave for a million times but didn’t get a response. But luckily, got in contact with another officer who checked my form is actually in the MHC since last year. So I emailed the corresponding emails to MHC & they quickly reply me the next day for collection. Sometimes maybe they really overlooked in it. So u may want to check with Putrajaya side for info.

        Like

        Reply

        1. Hi Jy. I did. Unfortunately MHC did not receive it along with my original birth certificate. JPN told me to get an extract from Johor, another one month of collection plus M$7 for the Borang K extract (& M$5 for birth certificate). Am trying to plead with JPN to send the extract to MHC considering they misplaced the original docs. Fingers crossed

          Like

          Reply

        2. Hi, any contact for Putrajaya office? mine already more than 2yrs. MHC keep replied that not ready yet. Cannot be right? I worry they lost my documents.

          Like

          Reply

            2. Hi JY,
              Can I have the contact/email of Putrajaya? I have been waiting almost two years, every time email them also replied not ready.

              Like

              Reply

                1. Hi Jy, thanks for helping other readers out here, much appreciated!

                  If you don’t mind, you can pass the contact of Putrajaya HQ to me and I can update the blog with the details to benefit more readers 🙂

                  Like

                  Reply

          2. Mine also wait almost 2 years, everytime email them also ask me to wait and not ready yet. Is there anyway to ask them check for me? I worry they lost my documents too.

            Like

            Reply

  48. Is “ii) Singapore Passport (bio-data page only)” necessary?

    Since I collected my Pink IC, I have not make make a Singapore Passport yet and now the waiting time would be much longer, do you think if I jus have the other documents, it is okay?

    Like

    Reply

    2. Hi Liang,

      You may want to email MHC (Consular@mhc.org.sg) to inquire about this. Sometimes the staff at MHC follow the rules to a tee, better to be safe than sorry. Alternatively, you can wait for others who have braved a trip without the Singapore passport bio-data page to reply to you with the outcome.

      Cheers,
      PinkOlifant

      Like

      Reply

  49. Hi Pink,

    Very detailed blog! Thanks for it. Quick check, do they collect your original IC on the day you go to start to start the renunciation process? Or they let you keep till you come back to collect borang K 8 mths later?

    Thanks!

    Like

    Reply

    1. Hi Vanitha,

      I believe you’re referring to the Malaysia IC.

      If I remember correctly, they returned on the renunciation day with a hole punched on it.

      What I am sure, your malaysia IC will be of no use once you have kicked start the renunciation process.

      Like

      Reply

      1. Thanks a million. So we should get all formalities done ( bank or anything else that requires IC verification) before kick starting the process. Appreciate your very quick reply!

        Like

        Reply

  50. Thanks everyone who has given their inputs.

    I waited for my Borang K for more than 15 months and every time I email MHC, they sold me to wait further and I will receive an email when it’s ready. Is there anyone from Putrajaya that we can contact and check the status ? Perhaps an email or phone.

    Tried calling their hotline ones but no avail.

    My email is raygloucester@gmail.com

    Like

    Reply

    1. Hey, email them about your status; mine was closed a year ago and not yet been received. Avoid contacting their hotline; they simply continuously redirect you to email technially they just laziness, impatience to check on our status

      email Consular@mhc.org.sg

      Like

      Reply

    2. Email the mhc consular email given. I emailed them and they respond within hours so not as lazy as it seemed. They are only receiving the Borang Ks of June/July 2022 submission.

      Like

      Reply

      1. My parents submitted their borang K in January and received an email from MHC last week to collect their borang k within one month, impossible mine still on the waiting list

        Like

        Reply

Leave a comment