Collection of Form K & Birth Certificate

I hope that this post will smoothen your journey of collecting Form K and your Birth Certificate.
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1. You must either receive a hard copy letter stating that your Form K (final renunciation letter) and Birth Certificate are ready for collection or you need to request an email confirmation that your documents are ready for collection. Usually the documents are ready for collection approximately 8 months after renunciation, but there might be unforeseen circumstances leading to your documents not being ready so you would not want to risk. (If you ask me if a phone call confirmation is sufficient, I would say no. However, that’s just my opinion.)

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2. You do not need to book an appointment for the collection. Head down Consular Section of MHC between 2.30pm to 4pm, Monday to Friday. Would suggest you start queueing at around 1.45pm as there were already ~30 people in front of me when I arrived at 2pm sharp. I queued under the sun for about half an hour. (Photos below may also encourage you to bring along an umbrella and be an early bird.)

3. Bring along the following documents (Original and two photocopies each in A4 size paper):

i) Singapore IC or 11B Card (photocopy front and back of the document)
ii) Singapore Passport (bio-data page only)
iii) Singapore Citizenship Certificate* (photocopy front & back of the document)
iv) Deed poll / Baptism (if name has been changed / if applicable)

Also, you must bring along the letter stating documents are ready for collection. If you do not have the letter, get ready to show your email confirmation to the officer.



*If you have not received the Singapore Citizenship Certificate, please email ICA (ICA_Citizenship_Unit@ica.gov.sg) to request for a soft copy of the certified true copy. Two photocopies of this is needed as well.

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4. At the guard house, you will have to scan QR codes for SafeEntry and Health Declaration (https://docs.google.com/forms/d/e/1FAIpQLSd_tUssXY3b4EC236Cl4MBtvPd4p0J98Ay-RwVxDZLD4BXoeg/viewform). (Just in case you need help for English, you can read through the questions beforehand.) And as usual, use one of your cards with your NRIC/Name to exchange for a pass to enter.

5. Go to Consular Section. You do not have to take a ticket at the ticketing machine. Just queue at Counter 1 and the officer will collect the necessary documents from you. Next, you just have to sit down and wait.

6. Waited for about 10 minutes for my name to be called. Collected Form K and my Birth Certificate after signing on a document and headed out to get back my card at the guard house.

7. Went home to scan the front and back of Form K and emailed the soft copy to ICA (ICA_Citizenship_Unit@ica.gov.sg).

DONE! I do not think I have to return to MHC for the rest of my life!


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This is a follow-up to my previous posts on renunciation of Malaysian Citizenship.

(1) Renunciation of Malaysian Citizenship: https://pinkolifant.com/2019/10/10/oct-2019-renunciation-of-malaysian-citizenship/

(2) Registration of Singapore Citizenship:
https://pinkolifant.com/2019/11/28/oct-2019-registration-of-singapore-citizenship-at-ica/

(3) Collection of NRIC & Citizenship Certificate (certified true copy):
https://pinkolifant.com/2020/07/10/updates-renunciation-of-malaysian-citizenship/

Stay safe,
PinkOlifant (Updated as of 2020)

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118 thoughts on “Collection of Form K & Birth Certificate

  1. Hi Pink, your post came in just in time for me! Today I will go to HCM to do collection for my birth certificate. Thanks all your guidance (from the very beginning to end)! Stay safe too!!

    Like

  2. Hi Pink,

    How long did it take for you to receive the letter for collection of a form K? Was the notice given to you through letter or email? I have been waiting for months now and am considering writing in already 😅

    Thank you
    Michelle

    Like

      1. Hi Pink, I have submitted my MY-RN1 on June 2019 and until now i didnt receive any response from them. Do you have any idea who or where I should check ah?

        Like

  3. Hi, thanks for your post. Would like to check with you regarding the submission of form k to ICA.
    Just need to email ICA for the soft copy without Sending hard copy to ICA?

    Like

  4. 8 months later collect the Borang K cum Birth Certificate? Is it the original birth certificate submitted during renunciation returned back to you only ?

    By the way, another question as the it is by letter to inform you to collect the Borang K. So what if someone like me will be moving soon?

    Like

  5. Hi pink,
    I have done everything in the previous but left with waiting for my borang K collection to come. ( I’ve done the previous steps in Feb this year) However, you mentioned that it might take longer than 8 months and my citizenship certificate is going to expire by November, is there any way I can contact the officer to extend my deadline, just in case of unforeseen circumstances.

    Like

  6. Hi
    I followed your useful info and now on my final step to get back Borang K. But Malaysia High Comm. States they need my Singapore passport (amoung other documents), which I have not applied yet. Is it okay to just bring pink IC and Singapore citizen cents but not passport?

    Like

    1. You have to apply and get your SG passport first.

      I presume you have waited approximately 8 months for the Borang K, during these months, one should have sufficient time to make a passport.

      It’s also stated that borang K just needs to be collected within 3 months from the notice/letter, so I see no reason why MHC will allow you to pass without SG passport.

      Like

      1. Hello, I emailed MHC to ask about this, it’s okay to not have SG passport! I collected my borangK with IC and cert only. Thanks for this informative blog btw! Helped me a lot so I thought I can contribute back this way. 🙂

        Liked by 1 person

  7. Hi I have waited for 8 months for my Borang K, but I still have no news and letter received on my side. Is there any way to contact the MHC side regarding my status? Thank you.

    Like

  8. Dear all,
    May I ask if anyone has encounter a really long wait from MHC for the letter to collect Borang K and birth cert? I am in my 10th month of waiting. I emailed MHC a couple of times and each time they replied saying the process takes 8-12 months. ICA has emailed me twice now, to submit the documents. Feeling a bit jittery.

    Like

    1. I waited more than 12months, last year July 2019 until Nov 2020, never get any email or mail by them. End up I email to them and they asked me to collect FormK within 1 month.

      Like

      1. Thank you for sharing your update. That is a really long wait for almost 1.5 years! This looks like my fate too, I think. Still no news from MHC and I’m at 11 months..
        Was ICA understanding when you informed them of the delay from MHC side? 😬

        Like

  9. Hi, I am at the final stage.

    Tried to book an appointment but the high comm officer didn’t reply to my email.

    What should I do now considering that I have 2 more weeks to collect the final form?

    Like

  10. Hi all,

    I just received both letters: 1)collection of Borang K & 2)citizen ceremony on the same day. Any ideas if I should wait for the ceremony FIRST (to collect the NRIC & cert officially) THEN go to MHC to collect Borang K? Wondering if anyone else had the similar experience.

    BTW, appreciate very much all the detailed information provided by PinkOlifant regarding the whole process. It definitely saved me many many hours of mistakes especially when it comes to forms submissions. Thank you very much!

    Like

    1. Perhaps things have changed but I remember three months were given for the collection of Borang K, not a specific date.

      Citizen ceremony is usually held at the community club of the GRC one lives in, I was told it was postponed until COVID-19 situation gets better. Did they restart this tradition again?

      To answer your question, it depends on whether the two clashes in timings. If not, you can go ahead with what you’ve suggested. In any case, the collection of Borang K requires your NRIC and Singapore Citizenship Certificate.

      Like

  11. Thanks for the tip. Didn’t know must have EVERYTHING before collecting Borang K. Initially I was under the impression that one needs to submit a copy of Borang K to ICA THEN only they allow collection/citizen ceremony.

    Anyway, in my case, the ceremony will be held at a CC on 2 Jan 2021 (maybe by then Phase 3 already?) but no guests will be allowed in. No refreshment even. Short speech, call name, give cert, chop chop I presumed..

    So will probably collect everything then head over to MHC to avoid typical Msian-style turnaway hassle. Thanks! 😛

    Like

    1. You can refer to this post you’ve commented on for the documents needed to collect Borang K.

      Usually collection of Borang K takes at least 8 months and meanwhile, citizenship ceremony would occur in between these 8 months. However COVID-19 changed everything haha

      Thanks for reading my blog 😊

      Like

  12. Hi all,
    I just received a reminder to submit the borang K to the ICA. After checking around, I realise the consular send me an email for collection instead of a letter (which i was expecting) almost 1 year back! Does anyone know if My borang K is still safe to collect.😭

    Like

  13. Hi thanks for replying so quickly.
    Did send an email to them, am waiting for their reply as we speak. Hopefully they’ll be able to reply soon.
    Do you happen to know if an appointment is necessary for my situation?

    Like

  14. Hi PinkOlifanf, really appreciate your time to list all the important details for our reference, I printed the FORM K from your page and fill up my details, reviewed and approved by the officer without need to fill up fake form on the spot again. I follow exactly your steps and today I have successfully complete stage 3.
    Maybe worth remind your reader that the need to photocopy both MYRN1 form + birth cert. I made a mistake for not photocopy the birth cert with MHC stamp.

    Just one more question, do you need to update bank, insurance company about your citizenship?

    Like

  15. Received a “warning letter” from ICA dated 4th Jan 2021, received physically on 6th Jan stating that they haven’t received the approved Form K from me after > 1.5years(Solemnised June 2019). Chop chop emailed MHC on 6th Jan and then received a confirmation to collect Form K+Birth Cert on 9th Jan. Prepared all the necessary docs as stated on the email and headed down to MHC on 12 Jan. Went to consular office, submit all docs, pending for your names to be called, collect and sign/acknowledge and eventually bye bye to MHC. Reached home >> Scanned and sent to ICA.

    Like

  16. Hi PinkOlifant,
    Just wanted to thank you for writing such detailed posts for the renunciation and everything. I recently renounced my Malaysian citizenship and am waiting for the final letter of renunciation (Borang K). The MHC really isn’t very clear on how proceedings should go. It’s good to know I don’t have to make an appointment or rush to collect the final letter!
    Have a nice day!

    Liked by 1 person

        1. Hi Eva, thus far, no reader has responded to my post saying an appointment is required for collection of Form K and birth certificate. It should be safe without an appointment.

          Like

  17. Hi Pink,
    I received the soft-copy of certified true copy of citizenship certificate from ICA. Is the printed certified true copy of citizenship certificate acceptable by MHC during the collection of Borang K? Or the original certified true copy of citizenship certificate is required?

    Like

  18. Hello! I’m currently waiting to collect Form K from MHC and it has been around 8 months (since last Sept). I have already emailed MHC and they have yet to get back to me. Should I email them again? Thank you!

    Like

  19. Hi, I receive the letter from High Comm Malaysia asking me to go and collect my kform and birth certificate. However I need to have a certified copy of Singapore citizen certificate and Singapore NRIC.

    I emailed to ICA as per your guide. They told me I cannot take my NRIC physical card but they send me both certified soft copy of my Singapore NRIC and Singapore citizen certificate.

    Do you know it’s suffice? Or the officer at High Comm will still required me to show them physical Singapore NRIC?

    Like

    1. Hi law! Checking in to ask if the certified true copies of the nric and certificate are sufficient? Im currently in the same boat as you and ica sent me the certified true copies of the nric and certificate too! Not sure if theyre sufficient? Thanks in advance!

      Like

  20. Hi, I received my Borang K which is completely in Malay, but noticed on the ICA website that it requires all documents submitted to be in English. May I know if you received a Malay or English Borang K? If you got a Malay one, did you have to get it translated or you could submit it as it is?

    Thank you for your help in advance. 🙂

    Like

  21. Hello! When I submit my Form K to ICA through email, is there any other information that I need to provide ICA with or I can just send an email with the Form K attachment. Thank you! 🙂

    Like

  22. Hi hi,
    Just to confirm, I just need to bring MY-RN 1 form to ICA for appointment? BORANG K will be later part?

    Thank you

    Like

    1. I only know that true certified copy of IC and Singapore Citizenship Certificate are accepted, not sure if it’s alright without Singapore Passport. You may want to write an email to Malaysia High Commission to check with them?

      Like

      1. Hi, when I printed out the true copy of IC n certificate, seems to be not so clear. So far anyone got rejected by submitting the documents to MHC?

        Like

        1. Hi Mae, What do you mean not so clear? Cos mine are quite clear and every single details are visible, readable. 🙂

          If it is caused by the version from ICA, better write to them to ask for a clearer certified true copy.

          If it is caused by the printer, better go print it out at a better quality printer.

          Like

  23. Need to apply Singapore passport for collection of Borang K?
    Yet to receive Singapore IC and Citizenship Cert, will email to ICA to request for a certified copy of Singapore NRIC and citizenship certificate.

    Like

    1. Hi Sab, I saw ppl with the certified copy of NRIC and Citizenship Cert are allow to retrieve their K form. For this instance, Passport is not required due to current covid situation.

      However, best if you can email to MHC and check with them directly too.

      Like

    1. No problem, Mae. I encountered a woman got rejected in the queue before me the other day.

      1. her NRIC was not printed clear, its too dark, the MHC officer said cannot see the ICA officer signature
      2. her citizenship certificate was missing of page 2, the MHC officer said must print out both front and back

      Like

  24. Hi. can I check if I received the letter from MHC to collect my birth certificate upon the approval of the renunciation, does it mean that I can collect both Borang K and birth cert? (as the letter did not explicitly state borang K)

    Like

    1. I can’t remember the exact words on the letter, but it should mention Form K (Borang K) as it is quite an important document. There isn’t a scenario raised by my reader that only birth certificate was collected, so you can be quite certain that you will collect both Form K and birth certificate at the same time from MHC.

      In any case, if they did not give you Form K during your collection, you can seek clarification from the officers present at MHC then.

      All the best,
      PinkOlifant

      Like

    2. Hi Jeslyn, how come only birth cert? Is there any particular reason why form K was not mentioned? By right, after 8 months, MHC will informed us to collect both form K and birth cert. You may try to write to MHC or even go there to find out the reason.

      Like

  25. Hi,
    May i know, it take how long for ICA to reply the email?
    regards below:
    i) Singapore IC or 11B Card (photocopy front and back of the document)
    iii) Singapore Citizenship Certificate* (photocopy front & back of the document)

    TIA.

    Like

    1. Sent: Saturday, 8 May 2021 11:52 AM
      To: ICA Citizenship Unit (ICA)
      Subject: [Date: May 8th 2021] Request for Certified copy of Singapore Citizen Certificate
      ===================================================================================
      Received: Mon 5/10/2021 4:46 PM
      From: CA Citizenship Unit (ICA)
      Subject: [Date: May 8th 2021] Request for Certified copy of Singapore Citizen Certificate

      Dear Sir/Madam,
      We refer to your request below.
      We attach the Certified True Copy of your Singapore Citizenship Certificate and NRIC (front and back) for your submission to Malaysian High Commission.
      Thank you.

      Like

      1. Hi, I have collected my borang K and email to ICA .

        1)What is the next steps?
        2) ICA websites, I need [Step 3: Upload Renunciation Certificate]
        Where can I get the renunciation certificate?

        Thanks!

        Like

          1. Hi

            Very thanks pinkolifant and lawrech for your kind reply.

            I have got reply from ICA via email.
            Dear Sir/Madam
            We acknowledge receipt the copy of your final renunciation document for submission to close your Singapore citizenship registration formalities.

            Liked by 1 person

        1. Hi Mei, if you got the original then can show them.

          Else will be like majority of us just presenting the certified softcopy we got from ICA will do.

          Like

          1. Hi Lawrench,
            Thanks for your reply. I don’t have the original yet, will email ICA ask for certified softcopy.

            Like

  26. Anyone has the sample of the back page of Singapore Citizenship Cert? I am mot sure if ICA scanned me that. The PDF I have from them is 3 pages.

    First page is front page of the Cert, 2nd page is the with title MINOR CITIZENS TO TAKE OATH. 3rd page is IC front and back.

    The PDF in black and white is okay right? The Certified True Copy stamp quite small though….

    Like

    1. Hi EL, the back page of the citizenship cert is the clause with “Minor citizens to take oath” – there is Serial number at the left bottom of the page too. 🙂

      And yes, black and white is good to go. I submitted those without any hassle at MHC.

      Like

      1. Hi lawrench,

        Thanks for the prompt reply. Hopefully the photocopies accepted by MHC. I feel the scanned is not so sharp…

        Like

        1. Hi EL, mine wasnt that sharp too but it is cleared enough to read every little details 🙂

          However, if yours are blurry or really not readable, do email to ICA and ask for a clearer version?

          Like

  27. Hi lawrench,

    Thanks. I have collected my birth cert and borang K today in MHC. Very smooth and fast, no queue at all. Also uploaded and completed Step 3 in myICA. Yippy!! Now just need to wait for the ceremony. 🙂

    Hi Pinkolifant,

    Thank you for this informative platform for saving us a lot of time and sweat! 🤗

    Liked by 1 person

  28. Hi Pink,

    Could I check if you translated your Malaysian birth cert from Malay to English to apply for SG Citizenship? Could you share where you did it? Thank you!

    Like

    1. Hi Andrew, there is no need to translate your Malaysian birth cert to English as ICA will accept the Malay version of birth cert.

      Like

  29. Hi Pink, one more question if you don’t mind. Still need to certify true copies for birth cert, mykad and educational certificates right? Where did you do it?

    Like

      1. Not yet actually. But this stage requires original and 2 photocopies of the documents but didn’t state the need to certify true copies. If yes, then I thought to do it at one go and get more copies.

        Like

  30. Anyone still waiting for original of Borang K?
    my application submited 23/Oct/2020 and till now have not received any information from high comm.

    Like

  31. Hi all just an update for those who are waiting for the Borang K like I am, I tried my luck and emailed MHC and their reoly is as below;

    Dear Sir/Mdm,

    Renunciation application will take more than 12 months for the approval by the JPN headquarters in Putrajaya.

    2. We will update you via email, once the documents are ready for collection.

    Thank you.

    Consular Section
    High Commission of Malaysia
    Singapore.

    So it may not be 8 months like most of them usually gets, due to covid I think its even slower now.

    Just for info.TQ

    Like

  32. Hi! Thanks for the very useful posts! May I know whether you went for your Singapore citizenship ceremony and how was that experience? And for pink IC, how long after becoming citizen did you request to collect it from ICA?

    Like

      1. Thank you! Very helpful indeed. Thanks so much for documenting your journey, it has helped countless others like me!

        Like

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